Although sending an email is the popular way of sending documents you may be required, from time to time, to send a fax. Using the PC as a fax machine is not as simple as it may sound because these tools are connected straight to telephone lines. So since fax machines cannot be connected to computers directly, there are some methods in which faxed files can be sent using a PC. A dedicated Windows OS fax & scan application enables faxes to be sent. However, this process too requires a dial-up modem and a telephone connection. How to use a phone line with Windows PC to send a fax The line has to be free while sending faxes. An alternative to this is to get a fax telephone landline which is useful if the fax service is used frequently. Using online faxing software Online fax services are the most popular way of sending fax documents. They save money but also a lot of stressful time with setting up a machine. The basic thing with most of these services is to fill the fax form with the recipient number, attach the document, and hit a Send button. Your PC can be turned into a proper faxing machine using fax software and in this article, we’ll go through a few of these tools.

What is the best fax software for PC?

This software helps you fax both digital and physical documents. For the digital documents, you just have to attach them to your message, similarly as you would in an e-mail, but using a fax number as the recipient. The physical documents need to be scanned beforehand, but iFax has a go-to solution for that. Besides the desktop version, iFax has a mobile app that has an integrated scanner feature. Using your phone camera, you’ll be able to make fax-ready scans. iFax provides high standard security with secure 256-bit end-to-end encryption, so be sure that no one will have access to the content of your documents without your permission. Other key features of iFax include:

Real-time notifications about delivered or recieved faxes Cover page templates Helps you add company logo, notes, and signatures Compatible with fax numbers worldwide Mobile & Desktop apps in complete sync

iFax is a subscription-based service with 3 different plans. The plans are targeted both towards independent users, small businesses, and big corporations. The app comes in two paid plans. The basic plan includes:

Local fax number Cloud integration The possibility of sending and receiving faxes via email, web browser, or mobile Web and phone support.

Porting your fax number is possible, as are international faxes for a low additional fee. Enabling your digital signature might come in handy, as well as the option to share faxes to multiple recipients. The software includes the option to schedule faxes to be sent at a later time. The multi-line edition supports more than 25 computers while the network edition is installed on a server and supports all computers connected to the server network. The business version comes with nice features. Some of these are controlling recording time, managing unlimited voice recordings, bulk fax delivery, converting faxes to PDFs, and automatically forward them to email. These add, of course, to the basic fax features: sending, scheduling, and prioritizing faxes, and creating custom cover pages. Venta fax lacks smartphone integration or an online website version to send faxes locally, via the Internet. So Venta fax is a good software option for those who want to discard their fax machines for something simpler. eFax comes with plus and pro plans that differ in the number of available faxes. Access is provided via mobile devices or an online portal. Faxes can be sent as email attachments, so users simply have to photograph the document and fax it as an image. eFax has exciting features like a digital signature tool, bulk files sharing to multiple recipients, and unlimited storage capacity. ⇒ Get eFax One of the unique features of MyFax is the specific number of fax pages offered to users for sent and received faxes. MyFax works as a cross-platform fax app, available through phone, email, and a web-based site. SPONSORED Incoming faxes are converted into PDF or .tiff format which gives users easy access to the documents, regardless of their initial format. MyFax is highly recommended for newbies and professionals although the monthly quota on fax pages may be a limiting factor for the software. ⇒ Get Myfax It comes with a monthly subscription fee and a limit of 500 faxes pages. Users can quickly get the hang of all the features the app offers. In fact, these are basic tools that one would expect in any such application:

Sending and receiving faxes Digital signature Fax alert Group fax Microsoft Outlook integration unlimited storage space for faxes PDF or .tiff conversion.

The only downside is the inability to schedule faxes for a later date which is a minor inconvenience against the wide range of features provided by this software. The customer care service is top-notch with tutorials and demos instructing on how to use the software. Users can contact the customer care representatives via email or phone call. The email response is quite fast. A live chat option is also available. ⇒ Get MetroFax Sfax is more expensive compared to other similar software, but it provides additional features, plus HIPPA compliance, ensuring that every fax is extra secured. More exactly, unlike other fax software that receives and sends fax as email attachments, Sfax sends faxes as a secure link which is safer. Sfax also allows users to easily port their fax number to their platform without additional costs. The mobile app is perfect for tracking, sending, or receiving faxes, as well. Sfax supports different document formats and stores faxes for only one year. Similar to the previous services, customer support is excellent with Sfax as well. The same contact options are provided – phone, email, live chat – each equally reliable. ⇒ Get Sfax The service charges a monthly fee as well as an account creation fee. The fax page limit is set at 300/month, with users having the flexibility of allotting the amount for incoming and outgoing faxes. One notable detail is the extra cost/ each extra page that is faxed – the highest fee among fax software. Also, faxes are stored for just 39 days – the shortest time compared to rival fax software. Fax.com enables users to send faxes via email or the online portal. The user interface is intuitive and easy to use. Fox.com does not have a dedicated mobile application, but one can use the mobile browser to send a fax from the Fax.com account. The software comes with a digital signature feature and Microsoft Outlook compatibility. Unfortunately, the service doesn’t include fax scheduling or multiple recipients options ⇒ Get Fax.com The professional plan comes with a limit of 500 fax pages for a monthly fee which is more expensive than most fax software, but as we all know quality is never cheap. At least, the account setup is free. One interesting aspect is that users can sign up for a toll-free number, that can be integrated with Microsoft Outlook. Hello fax gives users unlimited storage for fax messages and voice recordings. When using the mobile version, the service can only be accessed via the mobile browser, since there is no dedicated application. The software does not have a scheduling feature to send faxes at a later date which can be an inconvenience. ⇒ Get HelloFax Do share with us your experience on how to use your PC as a fax machine. Feel free to comment below. Name * Email * Commenting as . Not you? Save information for future comments
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